Club Constitution

1 TITLE

1.1 The Club shall be called Vista Twisters, hereafter to be referred to as
“the Club” and shall be affiliated to the British Cheerleading Association
Governing Body.

2 OBJECTS

2.1 To foster and promote the sport of Cheerleading at all levels, providing
opportunities for recreation and competition.

3 MEMBERSHIP

3.2 The following are eligible for membership:
3.1.1 All Cheerleaders
3.1.3 Membership of the Club shall be open to any person
completing a membership application form and paying the
relevant subscription/joining fee as determined by the Annual
General Meeting of the Club Members.
3.2 There shall be a membership available.
3.2.1 Full Member; £8.00 Payable to the British Cheerleading
Association

4 EXPULSION OF MEMBERS

4.1 Members of the Club whose conduct is inappropriate or who decline to
abide by any of the Rules or Bylaws may be expelled or suspended by a
resolution passed at a meeting of the disciplinary subcommittee where
their entrance fee and subscriptions may be forfeited. Members shall
have the right to appeal in person to the management committee with
regard to any decision affecting themselves, provided that notice of such
appeal be submitted to the Administrator, in writing, within seven days of
notification of the decision.

5 OFFICERS

5.1 The Officers of the Club shall be as follows:

  • Chairperson – David Harcourt
  • Secretary – Sarah Kemp
  • Head Coach – Ruth McDade
  • Treasurer – Sarah Ring
  • Welfare Officer – Sarah Ring

6 ELECTION OF OFFICERS

6.1 All Officers shall be elected at the Annual General Meeting of the Club,
from, and by, the Members of the Club.
6.2 All Officers are elected for a period of one year, but may be re-elected to
the same office or another office the following year.

7 GENERAL COMMITTEE

7.1 The affairs of the Club shall be controlled by a General Committee
comprising of the Executive Officers of the Club and 6 other Members
elected from, and by, the Full Members of the Club. The General
Committee shall meet at agreed intervals and not less than four times
per year.
7.2 The duties of the General Committee shall be:
7.2.1 To control the affairs of the Club.
7.2.2 To keep accurate accounts of the finances of the Club through
the Treasurer. These should be available for reasonable
inspection by Members and should be audited before every
Annual General Meeting. The Club shall maintain a bank current
account and the following Officers shall be authorised to sign
Club cheques: Treasurer, Secretary, Head Coach (a minimum of
two signatures shall be required)
7.2.3 To co-opt additional members of the Committee as the
Committee feels this is necessary. Co-opted members shall not
be entitled to a vote on the Committee.
7.2.4 To make decisions on the basis of a simple majority vote. In the
case of equal votes, the Chairperson shall be entitled to an
additional casting vote.

8 GENERAL MEETINGS

8.1 The Annual General Meeting of the Club shall be held not later than the
end of April each year. 14 clear days written notice shall be given to
Members of the Annual General Meeting by circulating a copy of the
notice to every member at their home address and posting the notice on
the Club notice board. Members must advise the Secretary in writing of
any business to be moved at the Annual General Meeting at least 7 days
before a meeting. The Secretary shall circulate or give notice of the
agenda for the meeting to Members not less than 7 days before the
meeting.
8.2 The business of the Annual General Meeting shall be to:
8.2.1 Confirm the minutes of the previous Annual General Meeting and
any General Meetings held since the last Annual General
Meeting.
8.2.2 Receive the audited accounts for the year from the Treasurer.
8.2.3 Receive the annual report of the Committee from the Secretary.
8.2.4 Elect an auditor.
8.2.5 Elect the Officers of the Club (i.e. President; Chairperson;
Secretary; Treasurer and other General Committee Members).
8.2.6 Review Club subscription rates and agree them for the
forthcoming year.
8.2.7 Transact such other business received in writing by the Secretary
from Members 14 days prior to the meeting and included on the
agenda.

NOTE: The agenda could provide for “Any Other Business”, but Members
should be encouraged to refer other items to the General Committee and
give the required notice for important Annual General Meeting business.

8.3 Special General Meetings may be convened by the General Committee,
or on receipt by the Secretary of a request in writing, from not less than 4
Full Members of the Club. At least 21 days notice of the meeting shall be
given.
8.4 Nomination of candidates for election of Officers shall be made in writing
to the Secretary at least 14 days in advance of the Annual General
Meeting date. Nominations can only be made by Full Members and must
be seconded by another Full Member.
8.5 At all General Meetings, the chair will be taken by the Chairperson or, in
their absence, by a deputy appointed by the Club or by Full Members
attending the meeting.
8.6 Decisions made at a General Meeting shall be by a simple majority of
votes from those Full Members attending the meeting. In the event of
equal votes, the Chairperson shall be entitled to an additional casting
vote.
8.7 A quorum for a General Meeting shall be 1 Full Members and 3 Officers
of the Club including 1 from the Chairperson; Secretary and Treasurer.
8.8 Each Full Member of the Club shall be entitled to one vote at General
Meetings.

9 ALTERATIONS TO THE CONSTITUTION

9.1 Any proposed alterations to the Club Constitution may only be
considered at an Annual or Special General Meeting, convened with the
required written notice of the proposal. Any alteration or amendment
must be proposed by a Full Member of the Club and seconded by
another Full Member. Such alterations shall be passed if supported by
not less than two-thirds of those Full Members present at the meeting,
assuming that a quorum has been achieved.

10 DISSOLUTION

10.1 If at any General Meeting of the Club, a resolution be passed calling for the
dissolution of the Club, the Secretary shall immediately convene a
Special General Meeting of the Club to be held not less than one month
thereafter to discuss and vote on the resolution.
10.2 If at that Special General Meeting, the resolution is carried by at least two-thirds
of the Full Members present at the meeting, the General Committee shall
thereupon, or at such date as shall have been specified in the resolution,
proceed to realise the assets of the Club and discharge all debts and
liabilities of the Club.
10.3 After discharging all debts and liabilities of the Club, the remaining assets shall
not be paid or distributed amongst the Full Members of the Club, but
shall be given or transferred to some other voluntary organisation having
objects similar to those of the Club.